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Privacy Policy

Effective 15th May 2025

At SafeSpace, we are committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy describes what data we collect, how we use it, how we protect it, and your rights under applicable privacy laws, including the General Data Protection Regulation (GDPR)

  • 1. Information We Collect

    We may collect and process the following personal information:

    • Full Name
    • Email Address
    • Company name or employer (if voluntarily provided)
    • Technical information such as your IP address, browser type, and device information (collected via cookies or analytics tools)

  • 2. How We Use Your Information

    We use your personal data for the following purposes:

    • To provide and maintain our services
    • To respond to your inquiries or support requests
    • To send important updates or service-related communications
    • To personalize your experience (e.g., remembering preferences via cookies)
    • To analyze site usage and improve our services

  • 3. Legal Basis for Processing (GDPR)

    Under the General Data Protection Regulation (GDPR), we process your personal data based on one or more of the following legal bases:

    • Your consent – when you voluntarily submit your data through forms
    • Contractual necessity – to fulfill a request or agreement with you
    • Legitimate interests – to analyze website performance and improve user experience, provided such interests are not overridden by your rights
    • Compliance with legal obligations

    You may withdraw your consent at any time by contacting us.

  • 4. Cookies

    Cookies are small text files stored on your device to help the site function effectively and enhance your experience. We use cookies for:

    • Site functionality and performance
    • Remembering your preferences
    • Traffic and usage analytics (e.g., via Google Analytics or similar tools)

    By using our site, you consent to our use of cookies. You may control or delete cookies through your browser settings. Disabling cookies may impact site functionality.

  • 5. Data Sharing and Disclosure

    We do not sell, rent, or share your personal information with third parties for marketing or any other purposes.

    We may disclose your personal data only:

    • To comply with legal obligations
    • To protect our rights or safety
    • To authorized service providers who process data on our behalf (e.g., cloud hosting) under strict confidentiality agreements and only to the extent necessary

  • 6. Data Security

    We implement reasonable and appropriate technical and organizational safeguards to protect your personal data, including:

    • HTTPS encryption for secure data transmission
    • Firewalls, anti-malware systems, and access controls
    • Regular security updates and vulnerability checks
    • Data access limited to authorized personnel only

    Despite these measures, no digital system is entirely immune to threats. We cannot guarantee absolute security but strive to protect your information to the best of our ability.

  • 7. Data Retention

    We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law.

    You may request deletion of your data at any time (see Section 8).

  • 8. Your Rights (GDPR)

    If you are located in the European Economic Area (EEA), you have the following rights under the GDPR:

    • Right of access – to know what personal data we hold about you
    • Right to rectification – to correct inaccurate or incomplete data
    • Right to erasure ('right to be forgotten')
    • Right to restrict processing
    • Right to data portability
    • Right to object to processing
    • Right to withdraw consent at any time

    To exercise any of these rights, please contact us at contact@safespace.zone.

  • 9. Contact Information

  • 10. Changes to This Privacy Policy

    We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this page periodically. Continued use of the website after updates constitutes acceptance of the revised policy.